AI Scheduling Tool

What is reclaim.ai?

Reclaim.ai is an intelligent scheduling application designed for Google Calendar™. It utilizes artificial intelligence to create optimized schedules based on your priorities on a weekly basis. The app assists in allocating time for various tasks, habits, breaks, meetings, and other activities across all your work and personal calendars. Additionally, it enables users to synchronize tasks from project management apps and facilitates smart one-on-one meetings with both Reclaim users and non-users. The platform offers a variety of plans catering to different needs, with options ranging from free to enterprise-level subscriptions. Signing up is hassle-free as it allows users to register using their Google accounts, empowering them to reclaim their time efficiently and effectively.

How does Reclaim.ai work?

Reclaim.ai is an AI-powered tool that leverages artificial intelligence to analyze your Google Calendar events and preferences, automatically creating optimized schedules for your priorities on a weekly basis. The tool offers several features to enhance your scheduling process and productivity:

• Task Scheduling: Users can integrate their project management app or to-do list with Reclaim.ai, enabling the tool to identify the best times to work on tasks based on priority and deadlines. Additionally, users can create custom tasks within Reclaim.ai, specifying duration, deadlines, and frequency.
• Smart Habits: Recurring routines like lunch, exercise, and meditation can be effortlessly scheduled around other calendar events, thanks to Reclaim.ai's ability to automatically find the optimal times. Users can also adjust habit durations, frequencies, and flexibility as needed.
• Smart 1:1 Meetings: Existing one-on-one meetings can be transformed into Smart 1:1s, with Reclaim.ai automatically identifying the most suitable time for both parties each week. The tool is capable of rescheduling meetings in case of conflicts or if the meeting becomes unnecessary. Users can also initiate new Smart 1:1s from scratch or through Scheduling Links.
• Scheduling Links: Reclaim.ai allows users to create and share links, enabling others to book time based on the user's availability and preferences. Team Scheduling Links enable multiple individuals to book time simultaneously. Users can customize their Booking Page with personal information and social media links.
• Calendar Sync: Reclaim.ai seamlessly merges availability across all connected calendars, including Google Calendar, Outlook, and iCloud. Users can manage how events from other calendars impact availability and privacy settings.
• Buffer Time Breaks: Users can set up automatic breaks after video calls, work sessions, or travel time between events with locations. This ensures avoiding back-to-back meetings and allows some breathing room.
• Productivity Stats: Reclaim.ai provides detailed analytics and metrics on weekly time usage. Users can track time spent in meetings, work sessions, and free time, and analyze task status. The tool also assesses adherence to habits and routines.
• Time Blocking: Reclaim.ai optimizes availability without overloading the calendar. The tool adapts to changes in the schedule, effectively managing shifts from Free to Busy, maintaining flexibility while avoiding excessive commitments.

Reclaim.ai caters to busy teams looking to reclaim their time and focus on essential tasks. Users can sign up for free using their Google accounts, making it easy to get started with the tool's benefits immediately.

What are the pricing plans for Reclaim.ai?

Reclaim.ai presents a range of four pricing plans to accommodate different user needs, starting from free to enterprise-level options. Here's a concise overview of the key features and costs associated with each plan:

• Lite: Ideal for individual users seeking smart time blocking features to regain control of their calendar. This plan is free and allows connection to two calendars, creation of up to three habits, and access to limited integrations and features.
• Starter: Designed for teams of up to 10 users aiming to optimize meetings and increase focus time on the calendar. Priced at $8 per user per month, it offers unlimited calendars, unlimited habits, extensive integrations, and advanced features such as scheduling links, smart 1:1s, tasks, buffer time breaks, and productivity stats.
• Business: Geared towards teams of up to 100 users and popular among companies prioritizing productivity and work-life balance for their employees. This plan costs $15 per user per month and encompasses everything in the Starter plan, along with additional integrations, custom scheduling hours, Slack status sync, Google Calendar, and Gmail add-ons, as well as priority support.
• Enterprise: Tailored for teams exceeding 100 users and organizations requiring enterprise-grade support and security. The pricing for this plan is negotiable and varies based on the number of seats and desired features. It includes all features from the Business plan, plus security reviews, SSO and SCIM user provisioning, dedicated support, and custom integrations.

Signing up with a Google account grants access to Reclaim.ai's services, enabling users to get started immediately.

What are the benefits of reclaim.ai?

Reclaim.ai is an intelligent scheduling application that offers several benefits to optimize time and productivity for individuals and teams. Some of the key advantages of using Reclaim.ai are as follows:

• Automated Time Scheduling: The app efficiently schedules tasks, habits, breaks, meetings, and more across both work and personal calendars, streamlining your daily activities.
• Flexibility and Adaptability: Reclaim.ai keeps your schedule flexible and adjusts to changes in priorities and preferences, allowing for better time management.
• Seamless Integration: The tool can be integrated with popular work tools like Slack, Zoom, Google Tasks, Todoist, Asana, Jira, ClickUp, Linear, and more, enhancing productivity and collaboration.
• Efficient Meeting Booking: Reclaim.ai facilitates smarter and faster meeting bookings through scheduling links, smart 1:1s, and calendar sync, optimizing time allocation.
• Productivity Tracking: Users can track and analyze productivity statistics and time distribution across various event categories, helping them understand how time is utilized.
• Time Reclamation: By utilizing Reclaim.ai, users can potentially reclaim up to 40% of their workweek, enabling them to focus on high-priority tasks and achieve better work-life balance.

Reclaim.ai caters to busy teams seeking to regain control of their time and improve their work-life balance. Signing up with a Google account grants access to the tool's features, enabling users to start benefiting from Reclaim.ai right away.

What are the limitations of reclaim.ai?

Reclaim.ai is a smart scheduling app designed to optimize time and productivity, but it also comes with certain limitations that users should be aware of. Here are the main drawbacks of Reclaim.ai:

• Limited Calendar Support: Currently, Reclaim.ai only works with Google Calendar, which means users who rely on other calendar platforms like Outlook or iCloud cannot utilize the app. However, the Reclaim team is actively working on expanding support to include more calendars in the future.
• Privacy and Security Concerns: To function effectively, Reclaim.ai requires access to users' calendar data and other integrations, which may raise privacy and security concerns for some individuals. While Reclaim claims to use encryption and other measures to protect user data, potential users should carefully review the privacy policy and terms of service before signing up.
• Challenges with Fixed Events: Reclaim.ai may not handle events or tasks that are inflexible or have fixed deadlines, appointments, or urgent matters as effectively. The app may attempt to optimize schedules by moving such events, which could cause conflicts or confusion with other involved parties. Users can adjust the flexibility and priority of each event, but this might require some manual adjustments and monitoring.
• Complexity in Group Scheduling: Reclaim.ai may not be suitable for complex or dynamic scheduling scenarios that involve multiple participants, locations, time zones, preferences, or constraints. While the app can sync availability across calendars and create scheduling links, it might not fully account for all factors and variables, necessitating the use of additional tools or methods for coordination and communication with others.
• Compatibility with User Habits: Reclaim.ai's optimization algorithms and recommendations might not align with users' preferred workflows or habits. Users may need to adjust certain behaviors or expectations about their schedule to fully utilize the app. For instance, the app may suggest working on tasks at specific times that do not match users' energy levels, moods, or preferences, requiring a degree of trust in Reclaim.ai's algorithms.

These limitations were identified through web research and may vary based on individual experiences and requirements. We recommend users to try Reclaim.ai for themselves to determine its suitability. Signing up with a Google account enables users to access the app's features at no cost.